AlmexECM electronic document management system automatically converts most types of file formats (DOC, DOCX, RTF, TXT, XSL, XSLS) into PDF files to view in a web browser. If the attachment is protected with a digital signature, access to the original file is granted only to the author of the attachment or to a user with a special role. For other users, an attachment image
in PDF format is automatically generated and offered for download with information about the imposed EDS and the user who is viewing or downloading the document. To improve protection, AlmexBPM platform uses watermarking and QR code generation while signing documents
The platform provides secure storage and versioning of attachments. It also supports several file storages you can divide into main (taking into account priority) and archive. You may set the rules for each type of document and the built-in feature automatically moves attachments from the main repositories to archived ones according to those rules.Within one document or one execution card, all user-made attachments with the same name but different content are identified as new versions. Usually, users work with the latest versions but the system allows
you to get any previous version of the document.
Online editing allows you to create and modify a text document.The AlmexBPM platform provides a full-fledged text editor on a cloud or a corporate server. The built-in online editor contains all the necessary tools to work with text documents (DOCX), and tables (Excel-like). The Editor includes a flexible setting permissions system. It allows you to provide permissions to edit, review and comment according to the role, group or particular phase.The Editor has a tracking changes feature for each user as well. All changes are saved to files and are available for download and printing.